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Vacancies

Vacant position: Marketing Officer

Scope of the position: This is a contract appointment, 15 hours per week.

Duties and responsibilities

Basic responsibility

The conceptualisation and implementation of the FSSO annual marketing plan across traditional and digital platforms to grow and diversify audiences. Plus the provision of basic administrative assistance to the FSSO Office Manager in certain aspects of the company’s operations.

Core responsibilities

Marketing and publicity:

  1. Coordinate, generate and efficiently manage an annual marketing plan to promote the FSSO’s events and activities to a diverse set of audiences.
  2. Establish and maintain a comprehensive media contact list.
  3. Plan, update, maintain and effectively manage the FSSO’s various social media platforms as well as the FSSO website. This includes sourcing and generating written content and visuals, and the ability to assess analytics related to all the platforms.
  4. Manage and grow databases of concertgoers for use in marketing via various media and communication channels (including newsletters).
  5. Organise, research and write all media releases and create content for traditional media platforms (print and broadcast).
  6. Organise / create media profiling opportunities for the Artistic Director, soloists, conductors or orchestra members.
  7. Create content for other relevant types of media.
  8. Maintain good relationships with members of the media in the Free State and select national media.
  9. Assist with planning and executing corporate and individual sponsorship initiatives.

Design- and printwork:

  1. Compile and oversee the design, production and distribution of marketing material, e.g. concert programmes, marketing brochures, flyers, event posters (with the assistance of design companies).
  2. Co-ordinate all quality checks and proofreading and manage the sign-off process of print marketing material.

Event co-ordination: 

  1. Organise and co-ordinate, in consultation with the Artistic Director and the Office Manager, all social events and receptions for patrons, friends of the FSSO and other stakeholders.
  2. Maintain a list of all VIP’s, Patrons, Friends, corporate donors as well as a list of complimentary tickets for each event/concert.
  3. Manage invitations to all these individuals, as discussed with the Office Manager, for the relevant events and concerts.

Administration

Booking flights, accommodation and transport for visiting artists for concerts.

The Marketing Officer must be flexible in his/her position and tasks, given the small and largely part-time FSSO staff complement. Additional tasks are to be handled in a cooperative way as and when required.

 Inherent requirements

  • A bachelor’s degree (or tertiary diploma at NQF level 7) with Marketing as substantive or major subject.
  • Three (3) to five (5) years' relevant work experience in marketing and communication.

 Required competencies

  • Willingness and ability to work as part of a team that promotes a love of music, the development of a new generation of musicians, and excellence in performance.
  • Proven marketing skills and experience in an office or corporate environment.
  • Administrative skills and experience.
  • Solid computer skills, including MS Office, Excel (for databases), and the internet.
  • Available for evening rehearsals, concerts and receptions to assist with hosting and to create content, including photographs, for media.
  • Ability to work independently, to identify and initiate tasks, to find solutions and to produce results on time.
  • Ability to deal with high-intensity work under deadline pressure.
  • Insistence on accuracy and attention to detail.
  • Conscientious and a clear sense of accountability.
  • Confident, self-motivated and a self-starter.
  • Results oriented and forward thinking.
  • Strong writing skills for generating marketing content as well as reports to the FSSO management and Board.
  • Good people skills and the ability to deal with stakeholders in the music, university, business and government sectors.

Recommended

  • A background in classical music / the creative arts / cultural events is desirable.
  • Knowledge and experience of working with the UFS financial and administrative policies and systems.
  • Basic photography skills.

Salary and benefits

The starting salary is R11 000 per month for 15 hours per week. Annual inflation adjustments normally occur. There is provision for leave and a 13th cheque. No other benefits.

For further enquiries, contact 051 401-2342 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it

This is a contract appointment with the FSSO Company. It is NOT an appointment at the University of the Free State. Contracts normally are for three-year cycles, following a one-year probation period. Continued employment is subject to performance and the availability of sufficient funding for the FSSO to operate.

Assumption of duties

January 2020.

General

The Free State Symphony Orchestra, established in 1974, presents symphony and youth orchestra concerts as part of its music-educational pipeline activities. It is hosted at the Odeion by the University of the Free State and receives administrative and logistical support from the UFS.

The FSSO is a non-profit and public-benefit organisation, dependent on funding from public, university, corporate and individual donors.

Applications

Designated groups: Qualifying individuals from the designated groups in terms of the Employment Equity Act are encouraged to apply.

Closing date: 22 November 2019.

Format: Applications must be submitted electronically by email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it

All applications must be accompanied by the following:

  • A letter of application describing your relevant background and your reasons for being interested in, and qualified for, the position.
  • Letters of reference.
  • The names, capacity and contact information of at least two references whom we could contact.
  • A detailed curriculum vitae, also setting out your relevant experience.
  • Certified copies (not older than 3 months) of all academic records and qualifications (your subjects must be included).
  • A certified copy (not older than 3 months) of your identity document (ID).
  • Complete contact information.

 Shortlisted candidates will be contacted before or on 29 November and must be available for an interview at the Odeion on 2 and 3 December 2019.

 The FSSO will only consider applications by candidates who meet all the inherent requirements of the position. DO NOT APPLY IF YOU DO NOT HAVE THE REQUIRED QUALIFICATIONS.

 Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Regrettably, should you not be contacted by 29 November, you may assume that your application was unsuccessful.

 The FSSO reserves the right not to fill the position.